Business travel agents tips for being prepared in bad weather and winter
14th November 2014
As leading business travel agents, Flightline Travel Management are often called upon to provide all kinds of corporate travel management advise to our customers. At this time of year, as winter is approaching and the weather starts to take a turn for the worse, the simplest advise can often be the most useful. Making sure the basics are covered can make all the difference to achieving a successful business trip or experiencing difficult business travel. If you intend travelling at this time of year, whether it be by plane, car or train, following our simple business travel agents advise will minimise any disruptions you may encounter. In the first of our series we focus on road travel.
More often than not your journey will begin with a car journey, if only to get to the train station or airport. Many business travellers though will complete their journey entirely by automobile, so it’s essential that when travelling on the roads you anticipate what can go wrong. Take it from us as business travel agents, time spent considering the worst case scenario means you’ll be able to prepare in advance and limit what can go wrong.
First off, is your vehicle up to the journey? You’re probably used to driving into work every day and don’t give a second thought to the experience, but if you’re travelling further afield in bad weather or winter conditions things can go wrong pretty quickly. It’s vital to make sure basic considerations like correct tyre pressure and tread depth are sorted in advance. These can be the difference between life and death if the roads get treacherous, particularly in icy conditions. You can purchase winter tyres which provide a substantial improvement road grip, especially when braking. Make sure you have a spare tyre in good condition and the appropriate tools necessary to make any change required. This should include a portable light in case of any emergencies at night. Remember that daylight is much shorter in the winter months. Check your engine fluid prior to departure and keep a bottle spare just in case it needs topping up. The same goes for radiator fluid. A spare car battery is a useful back-up too. To be completely prepared you should consider having your vehicle inspected by a garage. If you’re driving a company car your business should already have provisions in place.
Minimising what can go wrong with your vehicle is important, but the best laid plans can easily be disrupted by unforeseen incidents or events along the route you take. It is vital to take the time to know your route and to be aware of alternatives should they become necessary. As business travel agents we suggest you create a printout of your route before departure, including notes of alternative directions. If you have a sat nav, particularly one which updates according to road conditions, all the better. If not, you can always use the radio to receive the latest traffic news.
All things going well, it’s important to maintain your ability to drive safely. If you’ve read any of our previous business travel agents tips concerning well-being you’ll know that we are advocates of keeping hydrated. Making sure you drink enough water can be vitally important. Dehydration can lead to weight and energy loss, and even a small drop while driving can result in fatigue and a lack in concentration, potentially very dangerous in winter and bad weather conditions. Be sure to bring a large bottle of water with you, allowing for the journey back too. Remember your body uses more energy in cold conditions, so water and high energy food intake is vital for long journeys. Equally as important is taking necessary rest stops throughout your journey. We all want to get to our destination quickly, but it’s not worth risking your life by falling asleep.
This leads nicely into our next business travel agents driving tip – create a road trip essentials kit. It’s like packing, but for your car. Remember to include a mobile phone (and the car charger kit), an ice scraper for front, rear and side windows in case of frost, battery jumper cables and a tow rope in case you need outside assistance, blankets and spare clothing in case you’re stuck in the cold weather, a torch/portable light and spare batteries, plus a box of matches, a lighter and emergency candles, a first aid kit, a portable radio, and – in case you’re stranded and going nowhere – a good book, because there’s nothing worse than being stuck and having nothing to read, is there?!
Business travel agents bad weather and winter travel tips
In the second part of our business travel agents bad weather and winter travel tips series we’ll focus on business travel by plane and train.